Saturday, September 26, 2026
BGIF by SOCU
#bgifbysocu

Sponsors at the $2,000 level or above can arrange booth space using this form. Others are excepted on a case by case basis. People hosting booths for food, merchandise or displays not related to our foreign culture theme should use this application.

Apply early, there is not a deadline for booth space but space is limited.

Inform us as soon as possible if you are unable to attend as we run out of space and have to turn away applicants. If you need more booth space than you put in your application be sure to request it as soon as possible as it won’t be available by event time. Space is limited, please do not request more than is needed for what you are doing.

Special Interest Application

"*" indicates required fields

Name of the club, organization or business that will host this booth. (Vendors/exhibitors registered/paid by Noon the Saturday before the event will receive 8 free admission tickets. If more than 8 people will be actively working at your booth email director@bginternationalfest.com to request additional tickets. Workers without tickets must pay admission (note: tickets cost less if purchased in advance online).
Name*
Person who can be contacted about this application.
Describe why you feel your booth which does not educate about a foreign culture should be approved for participation (Sponsors of $2,000 need only note that for exemption).
Describe your booth plans. List items to be sold or displayed.
Booth Type*
Pro booths are professional vendors and business related booths. Non-Pro booths are for nonprofit organizations with tax-exempt status or local individuals/organizations with no business affiliation that participates in less than 3 events per year.
Each space is 10' x 10'. Space is limited, please do not request more than is needed for what you are doing. Except under special circumstances free booths are limited to 1 space and paid booths are limited to 3 spaces.
The City requires #10 or #12 gauge cords - no exceptions can be made. Do not request electricity unless necessary, it is limited. Consider alternatives such as batteries, Sterno, camp stoves or grills using propane or charcoal. Generators must be quiet and smokeless/fumeless. Electricity will NOT be approved for items all booths use such as fans, music or charging/powering electronic devices.

No more than 4 110 outlets are permitted per boothspace. No more than 1 appliance and 1 extension cord per outlet is permitted. Power strips are not permitted. You may lose all access to electricity or be asked to leave without refund if any appliance not listed on your application is plugged in or for violation of any rule concerning electricity.

Electric fees apply to free boothspaces and are: $25 for 2 110 outlets; $50 for 4 110 outlets; $50 for 1 50 Amp outlet (generally for food trucks).

Electricity requests can not be added, altered or cancelled after the Sunday before the Festival.
List all items that will be plugged into requested outlets. Items not listed will not be permitted.

No more than 1 appliance and 1 extension cord per outlet is permitted. Power strips are not permitted. Cords must be #10 or #12. You may lose all access to electricity or be asked to leave without refund if any appliance not listed on your application is plugged in or for violation of any rule concerning electricity.
Boothspace fees are: Whether you are a business, student or nonprofit, your fee is $280 for first 10 x 10 space and $125 each additional 10x10. Fee is waived for one space with sponsorships of $1000 or more.
Setup*
Check ALL that apply. What type of booth setup will you have? (Note: You must supply all tables, tents etc for setup. They are not supplied or available).
List the length of your truck or trailer from bumper to hitch. (Note: vehicles used to pull trailer will not be permitted to remain near your space - they must be parked off site).
Describe any large equipment or placement requirements for your setup. (Note: No vehicles may remain parked near your booth space after 9am).
Music*
Are you requesting permission to play music? (Sound can not be loud enough to interfere with talking or music at nearby booths).
Demonstrations*
Will you have any demonstrations at your booth? (No demonstration can obstruct traffic to surrounding booths in any way. Stage time can be requested through our Performance Application in the Entertainment section of the website.)
If yes above, describe the demonstration you would like to do.
List any additional information or requests.
Address*
A number you can be reached evenings & weekends.
Format: (###) ###-####
Application Agreement*

Terms & Conditions

Important Reminders

  • Attendance & Space
    • Notify us immediately if you cannot attend—we often have a waitlist.
    • If you need additional booth space, request it as soon as possible. Space is limited and may not be available later.
    • Please only request the space you truly need.
  • Food Vendors
    • Obtain a temporary health permit by September 21 from the Health Department (1109 State Street).
    • Contact: Camille Hiller | 270-781-2490 ext. 2540 | camille.hiller@barrenriverhealth.org
    • Office hours: 8:00–9:30 a.m., Monday–Friday (leave a message outside these hours).
    • Review temporary food regulations in the booth space section of our website.

Required Participation Guidelines

(Agreed to upon registration)

  • Cooperate with festival volunteers at all times.
  • Check-In & Setup
    • Do not call for booth assignments—they are provided at check-in.
    • Check-in at the Information Booth before setup:
      • Friday: 6:00–9:00 p.m.
      • Saturday: beginning at 7:30 a.m.
    • Booths must be fully set up by 9:00 a.m.
  • Operating Hours
    • Booths must remain open and staffed from 9:00 a.m. to 6:00 p.m.
  • Booth Space Rules
    • Stay within your assigned space—no roaming solicitation (including sidewalks).
    • Do not place any items (tables, tents, racks, etc.) outside your space.
    • Booths must face the direction indicated on the site map.
  • Vehicles & Parking
    • No vehicles inside the fenced area (except briefly to unhitch trailers at street booths).
    • Move vehicles immediately after unloading.
    • Free parking is available in the College Street parking structure (next block).
      • Overnight Friday parking allowed on College Street side, levels 2–4.
  • Setup Requirements
    • Bring your own equipment: cords (#10 or #12), tables, chairs, tents, shelving, etc.
    • Do not drive stakes into the ground—use sandbags for tents.
  • Content Compliance
    • Booth content must match your application and be appropriate for general audiences.
    • Misrepresentation or inappropriate content may result in removal without refund.
  • Site Access
    • After 9:00 a.m., use only the Participant Gate on College Street for entry with supplies.
    • Do not open or move fence sections.
    • For assistance with loading/unloading, visit the Site Tent near the State Street parking lot.
  • Worker Admission
    • Groups fully registered by the Saturday before the festival receive 8 worker tickets.
    • Request additional tickets at: director@bginternationalfest.com
    • Workers without tickets must pay admission (discounted online).
    • Ticketed workers may use the Participant Gate for faster entry.
  • Sales Tax
  • Travel Guides (Children’s Activity)
    • Provide an interactive item for the festival Travel Guide booklet (e.g., stamp, sticker, or writing in another language).
    • Templates for flag stickers are available on our website.