Saturday, September 28, 2024
BGIF by SOCU
#bgifbysocu

Foreign Food Application

"*" indicates required fields

Name of the club, organization or business that will host this booth. (Vendors/exhibitors registered/paid by Noon the Saturday before the event will receive 8 free admission tickets. If more than 8 people will be actively working at your booth email director@bginternationalfest.com to request additional tickets. Workers without tickets must pay admission (note: tickets cost less if purchased in advance online).
Name*
Person who can be contacted about this application.
What is the foreign culture people will learn about from your food booth?
Put foreign foods at top of menu items listed.
Booth Type*
Pro booths are professional vendors and business related booths. Non-Pro booths are for nonprofit organizations with tax-exempt status or local individuals/organizations with no business affiliation that participates in less than 3 events per year.
Each space is 10' x 10'. Space is limited, please do not request more than is needed for what you are doing.
Do not request electricity unless necessary, it is limited. Consider alternatives such as batteries, Sterno, camp stoves or grills using propane or charcoal when possible.

No more than 4 110 outlets are permitted per boothspace. No more than 1 appliance and 1 extension cord per outlet is permitted. Power strips are not permitted. Cords must be #10 or #12. You may lose all access to electricity or be asked to leave without refund if any appliance not listed on your application is plugged in or for violation of any rule concerning electricity.

Electric fees apply to free boothspaces and are: $25 for 2 110 outlets; $50 for 4 110 outlets; $50 for 1 50 Amp outlet (generally for food trucks).

Electricity requests can not be added, altered or cancelled after the Sunday before the Festival.
List all items that will be plugged into requested outlets. Items not listed will not be permitted.

No more than 1 appliance and 1 extension cord per outlet is permitted. Power strips are not permitted. Cords must be #10 or #12. You may lose all access to electricity or be asked to leave without refund if any appliance not listed on your application is plugged in or for violation of any rule concerning electricity.
Boothspace fees are:
• Business/Professional Vendors: $175 for first 10x10 space and $100 each additional 10x10.

• Non-profit/Student/Non-professional (has tax-exempt status or is a local organization that will participate in 3 or fewer events this year and has no business affiliations): $75 for first 10x10 space and $50 each additional 10x10 ft. space.

Setup*
Check ALL that apply. What type of booth setup will you have? (Note: You must supply all tables, tents etc for setup. They are not supplied or available).
List the length of your truck or trailer from bumper to hitch. (Note: vehicles used to pull trailer will not be permitted to remain near your space - they must be parked off site).
Describe any large equipment or placement requirements for your setup. (Note: No vehicles may remain parked near your booth space after 9am).
Music*
Are you requesting permission to play music at your booth? (Sound can not be loud enough to interfere with talking or music at nearby booths).
Demonstrations*
Will you have any demonstrations at your booth? (No demonstration can obstruct traffic to surrounding booths in any way. Stage time can be requested through our Performance Application in the Entertainment section of the website.)
If yes above, describe the demonstration you would like to do.
List any additional information or requests.
Address*
A number you can be reached evenings & weekends.
Format: (###) ###-####
Application Agreement*

Terms & Conditions

Apply early, there is not a deadline for boothspace but space is limited.

Go to the Health Department for a temporary license by September 26 (1109 State Street) if you are serving food. For more information contact Anne Holden, 270-781-2490 ext. 205 / anne.holden@barrenriverhealth.org. Best time to call is 8:00 a.m. – 9:30 a.m., Monday – Friday.

You agree to the following requirements when you submit this application:

Complete booth setup no later than 9 a.m.

Keep your booth open and staffed 9 a.m.- 6 p.m.

Do not bring a vehicle into the park site.

Apply for additional space if you need more than 10ft x 10ft. Displays must be appropriate, neat and conform to the space allotted. Space is limited, please do not request more than is needed for what you are doing.

Provide your own setup/displays such as cords (#10 or #12), tables, chairs, shelving, tents, easels etc.

Remain within your boothspace.  No roaming solicitation allowed, including on the sidewalk near your space.

Do not drive stakes into the ground.  If you need to anchor your tent, bring sandbags.

Realize that—if the content of your booth is inadequately described, misrepresented on the application or deemed inappropriate for general audiences by festival staff—you will be not be allowed to set up or will be asked to leave.  You will not receive a refund.

Do not call for boothspace locations, they will be provided at check-in.

Registered vendors/exhibitors paid in full the Saturday before the event will receive 8 free admission tickets. Additional workers and workers for those missing the deadline must purchase tickets online (prices are lower the earlier they are purchased).

Do not open or move fence sections or you will not be invited back.

Turn in your KY sales tax form after the event.

Provide something for the festival Travel Guides, a collectible booklet given out at the information booth. Examples would be a stamp of a country’s flag, a sticker or writing something in another language.