Terms & Conditions
Sponsors at the Humanitarian level or above ($1000+) can arrange boothspace using this form. Others are excepted on a case by case basis. People hosting booths for food, merchandise or displays not related to our foreign culture theme should use this application.
There is NOT a deadline to apply for boothspace, however this type of space is extremely limited and are considered only once each month by board vote.
Go to the Health Department for a temporary license by September 20 (1109 State Street) if you are serving food. For more information contact Amy Woosley, 270-781-2490 ext. 230 / firstname.lastname@example.org. Best time to call is 8:00 a.m. – 9:30 a.m., Monday – Friday.
You agree to the following requirements when you submit this application:
Complete booth setup no later than 9 a.m.
Keep your booth open and staffed 9 a.m.- 6 p.m.
Do not bring a vehicle into the park site.
Apply for additional space if you need more than 10ft x 10ft. Displays must be appropriate, neat and conform to the space allotted. Space is limited, please do not request more than is needed for what you are doing.
Provide your own setup/displays such as cords (#10 or #12), tables, chairs, shelving, tents, easels etc.
Remain within your boothspace. No roaming solicitation allowed, including on the sidewalk near your space.
Do not drive stakes into the ground. If you need to anchor your tent, bring sandbags.
Realize that—if the content of your booth is inadequately described, misrepresented on the application or deemed inappropriate for general audiences by festival staff—you will be not be allowed to set up or will be asked to leave. You will not receive a refund.
Do not call for boothspace locations, they will be provided at check-in.
Registered vendors/exhibitors paid in full the Saturday before the event will receive 8 free admission tickets. Additional workers must purchase a ticket online (prices are lower the earlier they are purchased).
Do not open or move fence sections or you will not be invited back.
Turn in your KY sales tax form after the event if you are selling anything.
Provide something for the festival Travel Guides, a collectible booklet given out at the information booth. Examples would be a stamp of a country’s flag, a sticker or writing something in another language.
Check-in at the information booth before beginning set up. You can check in from 6:00-9:00 p.m. Friday night. Saturday morning check in begins at 7:30 a.m.
Enter—and instruct your workers to enter—through the Participant Gate on College Street.