Bowling Green International Festival

Stage Management - both stages

Specific Duties: The Stage Manager insures that performances flow according to the schedule. Assistants and announcers may be available to carry out some of the Stage Manager’s duties.

Check the status of the stage. Assist the Site band and soundmen in any way necessary to insure on time setup of each performance.
Welcome performers to the stage and inform them of the current status of the stage.
Make sure they have checked in at the information booth and inform them any payments will be at the information booth upon completion of their performance. Show them the water cooler.
Inform performers when there are 5 minutes left before they perform. If they need help preparing lend a hand.
Be sure the group is announced when it is time to perform.
Signal performers when enough time for 3 songs is left in their performance time.
Make sure the performers clear their equipment out of the way as quickly as possible for the next group. Assist if needed.
Maintain open communication with any assistants or announcers. Relay any information necessary between the performers and the sound engineer or vice versa.
Make sure any trash around the stage area is thrown into nearby trash cans.

All Volunteers, All Shifts, All Stations

Enter the park by the big parking lot on the State Street side of Circus Square. You will not be charged admission to the festival.

Check in at the volunteer booth by fountain. Checkin is very important. You will receive information and preliminary instruction as well as a one time pass for each shift you work to the hospitality tent where you can get drinks and refreshments. Volunteers working 3 or more shifts will recieve an all day pass.

Wear your volunteer tag for identification.

Locate your supervisor and the volunteer you will be relieving to get instructions.

Throughout your shift maintain as clean a work area as possible. Small trash cans should be emptied into the larger roller dumpsters. When this dumpster is full it can be emptied into the large bin in the parking lots.

Before leaving describe your duties to your replacement and show them the location of supplies and information.

Anytime you see litter or something out of place take care of it. Use extreme care with all materials and equipment, we try to reuse everything we can each year.

If at anytime you feel you are not needed, check with your supervisor and they may have you visit the volunteer coordinator to see where more help is needed.

At the end of your shift you must check out at the volunteer tent. At checkout you will receive a confirmation/thank you letter for your service as well as free admission to the festival and a Festival Discount Card that provides you with a 10% discount at area restaurants valid for an unliminted number of visits for one year. Those who work 9 hours or more will also receive a tshirt. Any volunteer can purchase a tshirt for $6 (regularly $10). If you do not check out you will not receive any of these items including a confirmation of your service hours.