Bowling Green International Festival

Merchandising Booth

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Specific Duties: Volunteers at the merchandise booths sell festival fundrasing items such as tshirts, sodas, raffles, donations and coupon cards. Tangent festival stations also report to the Merchandising booth including the games, beer booth and gate crews.

7:30-9:30; 9:15 am - 12:15 am; 12:00 pm - 3:00 pm; 2:45 pm - 5:45 pm;

Set up merchandise booth. (see info area diagram). Post all signs & note prices. Place extra inventory in closed bins under the tables. Hang sample shirts. Don't lay out too many of any item.
Go over these instructions with all volunteers.
Keep money from all areas separated in the proper envelope.
Regularly check fundraising stations and collect money putting money in proper envelope. Collections should be made at beer booth & gates about once an hour.
Restock sodas and all merchandise as sales are made. Keep stock under tables in closed containers except for a few needed for display.
Encourage everyone to buy a coupon card or other souvenir to support the festival.
Do not give any free items to anyone unless they have a signed ticket for the item. Place the ticket in the envelope for the item it was traded in for. Tickets are issued at the volunteer tent.
Keep all items organized in their proper location. If you see a misplaced item put it where it goes.
Do not change prices of items or give discounts except for volunteers without coupons who can get $4 off t-shirts.
At the top of each hour, count the cash box & envelopes and place receipts in the appropriate envelope and turn it into the treasurer. Write your total as well as information on your checks and coupons on envelope and on the sheet in cashbox.

5:30 am - 8:30 pm;

Continue as above until 7pm. Do not begin visible breakdown until 7pm.

At 7pm begin carefully removing decorations & signage and placing them neatly in the appropriate bin.

Oversee/help Site Coordinator's crew in tearing down the area. Be sure they are careful with tents and decorations & everything is returned neatly to the correct bin.

Gently fold tent. Hard pressure is not necessary. Replace in box or bag and return to trailer.

When bins are full close them and return them to trailer area.

Place all important papers in clipboard and turn in to the Director. Cashbox should be turned in to treasurer.

Fold chairs and tables and stack on big lawn.

All Volunteers, All Shifts, All Stations

Enter the park by the big parking lot on the State Street side of Circus Square. You will not be charged admission to the festival.

Check in at the volunteer booth by fountain. Checkin is very important. You will receive information and preliminary instruction as well as a one time pass for each shift you work to the hospitality tent where you can get drinks and refreshments. Volunteers working 3 or more shifts will recieve an all day pass.

Wear your volunteer tag for identification.

Locate your supervisor and the volunteer you will be relieving to get instructions.

Throughout your shift maintain as clean a work area as possible. Small trash cans should be emptied into the larger roller dumpsters. When this dumpster is full it can be emptied into the large bin in the parking lots.

Before leaving describe your duties to your replacement and show them the location of supplies and information.

Anytime you see litter or something out of place take care of it. Use extreme care with all materials and equipment, we try to reuse everything we can each year.

If at anytime you feel you are not needed, check with your supervisor and they may have you visit the volunteer coordinator to see where more help is needed.

At the end of your shift you must check out at the volunteer tent. At checkout you will receive a confirmation/thank you letter for your service as well as free admission to the festival and a Festival Discount Card that provides you with a 10% discount at area restaurants valid for an unliminted number of visits for one year. Those who work 9 hours or more will also receive a tshirt. Any volunteer can purchase a tshirt for $6 (regularly $10). If you do not check out you will not receive any of these items including a confirmation of your service hours.