Hospitality: Station: Hospitality Tent
Supervisor: Jean Arnold

All Volunteers, All Shifts, All Stations

  • Enter near Gate 1 on State St. (see Park Map). Admission is waived if you are on the schedule & enter here.
  • Check at the volunteer booth to receive instruction. Wear your volunteer tag for identification.
  • Locate your supervisor and the volunteer you will be relieving to learn specific shift duties.
  • Maintain a clean & organizaed work area. Use care with all materials/equipment - we reuse almost everything.
  • Before leaving train your replacement.
  • Don't leave area unattended - If you feel unneeded, check with your supervisor for work or reassignment.
  • After your shift check out at the volunteer tent to receive: Confirmation/thank you letter, Restaurant Discount Card and Hospitality Tent pass (all food must be eaten in the tent). If working 9 hours or more you will a tshirt. All volunteers can purchase tshirts for $8 (regularly $12).

Specific Duties: 2 volunteers are needed per shift. Volunteers will greet guests, stock food supplies, check volunteer passes and keep the hospitality area clean. See also general volunteer instructions that apply to all volunteers on any shift or station.

7:30 am - 9:30 am; 9:15 am - 12:15 am; 12:00 pm - 3:00 pm; 2:45 pm - 5:45 pm;

  • Check for hospitality coupon from all who enter
  • Replenish food on serving table
  • Keep food covered
  • Keep all tables clean
  • Make sure all trash it put in trash can
  • Be sure to retain some food for last cleanup crew.

5:30 am - 8:30 pm;

  • Continue as above until 7pm. Do not begin visible breakdown until 7pm.
  • At 7pm begin carefully removing decorations and placing them neatly in the appropriate bag and bin.
  • Oversee/help Site Coordinator's crew in tearing down the area. Be sure they are careful with tents and everything is returned neatly to the correct bin.
  • Gently fold tent. Hard pressure is not necessary. Replace in box or bag and return to trailer.
  • When bins are full close them and return them to trailer area.
  • Turn hospitality coupons in to the Director.
  • Leave one table and 2 chairs for clean up crews to use. Leave remaining food for cleanup crew on it.
  • Fold the rest of chairs and tables and stack on big lawn.