Saturday, September 30, 2023
BGIF by SOCU
#bgifbysocu

Special Interest Application

  • Name of the club, organization or business that will host this booth. (Vendors/exhibitors registered/paid by Noon the Saturday before the event will receive 8 free admission tickets. Additional workers must purchase a ticket online (prices are lower the earlier they are purchased).
  • Person who can be contacted about this application.
  • Describe why you feel your booth should be approved for participation (Sponsors note level of sponsorship).
  • Describe your booth plans. List items to be sold or displayed.
  • Each space is 10' x 10'. Space is limited, please do not request more than is needed for what you are doing.
  • Do not request electricity unless necessary, it is limited. Consider alternatives such as batteries, Sterno, camp stoves or grills using propane or charcoal when possible.

    No more than 4 110 outlets are permitted per boothspace. No more than 1 appliance and 1 extension cord per outlet is permitted. Power strips are not permitted. Cords must be #10 or #12. You may lose all access to electricity or be asked to leave without refund if any appliance not listed on your application is plugged in or for violation of any rule concerning electricity.

    Electric fees apply to free boothspaces and are: $25 for 2 110 outlets; $50 for 4 110 outlets; $50 for 1 50 Amp outlet (generally for food trucks).

    Electricity requests can not be added, altered or cancelled after the Sunday before the Festival. [WKU ISO pays the fees for their members - if you checked ISO above we will request they pay your fees.]
  • List all items that will be plugged into requested outlets. Items not listed will not be permitted.

    No more than 1 appliance and 1 extension cord per outlet is permitted. Power strips are not permitted. Cords must be #10 or #12. You may lose all access to electricity or be asked to leave without refund if any appliance not listed on your application is plugged in or for violation of any rule concerning electricity.
  • Boothspace fees are: Whether you are a business, professional or nonprofit, your fee is $280 for first 10 x 10 space and $125 each additional 10x10. Fee is waived for one space with sponsorships of $1000 or more.
  • What type of booth setup will you bring? No setup items are provided. No tables or other display items are available for rent on site.
  • Are you requesting permission to play music? (Sound can not be loud enough to interfere with talking or music at nearby booths).
  • Will you have any demonstrations at your booth? (No demonstration can obstruct traffic to surrounding booths in any way. Stage time can be requested through our Performance Application in the Entertainment section of the website.)
  • If yes above, describe the demonstration you would like to do.
  • List any additional information or requests.
  • A number you can be reached evenings & weekends.
    Format: (###) ###-####

Terms & Conditions

Sponsors at the Humanitarian level or above ($1000+) can arrange boothspace using this form. Others are excepted on a case by case basis. People hosting booths for food, merchandise or displays not related to our foreign culture theme should use this application.

There is NOT a deadline to apply for boothspace, however this type of space is extremely limited and are considered only once each month by board vote.

Go to the Health Department for a temporary license by September 20 (1109 State Street) if you are serving food. For more information contact Amy Woosley, 270-781-2490 ext. 230 / amy.woosley@barrenriverhealth.org. Best time to call is 8:00 a.m. – 9:30 a.m., Monday – Friday.

You agree to the following requirements when you submit this application:

Complete booth setup no later than 9 a.m.

Keep your booth open and staffed 9 a.m.- 6 p.m.

Do not bring a vehicle into the park site.

Apply for additional space if you need more than 10ft x 10ft. Displays must be appropriate, neat and conform to the space allotted. Space is limited, please do not request more than is needed for what you are doing.

Provide your own setup/displays such as cords (#10 or #12), tables, chairs, shelving, tents, easels etc.

Remain within your boothspace.  No roaming solicitation allowed, including on the sidewalk near your space.

Do not drive stakes into the ground.  If you need to anchor your tent, bring sandbags.

Realize that—if the content of your booth is inadequately described, misrepresented on the application or deemed inappropriate for general audiences by festival staff—you will be not be allowed to set up or will be asked to leave.  You will not receive a refund.

Do not call for boothspace locations, they will be provided at check-in.

Registered vendors/exhibitors paid in full the Saturday before the event will receive 8 free admission tickets. Additional workers must purchase a ticket online (prices are lower the earlier they are purchased).

Do not open or move fence sections or you will not be invited back.

Turn in your KY sales tax form after the event if you are selling anything.

Provide something for the festival Travel Guides, a collectible booklet given out at the information booth. Examples would be a stamp of a country’s flag, a sticker or writing something in another language.

Check-in at the information booth before beginning set up. You can check in from 6:00-9:00 p.m. Friday night. Saturday morning check in begins at 7:30 a.m.

Enter—and instruct your workers to enter—through the Participant Gate on College Street.