Terms & Conditions
Sponsors at the Humanitarian level or above ($1000+) can arrange boothspace using this form. The festival board will make other exceptions to the foreign culture theme requirement for booths on a case by case basis. Food vendors and others who would like to be considered should use this application.
There is NOT a deadline to apply for boothspace, however this type of space is extremely limited and are considered only once each month by board vote.
Go to the Health Department for a temporary license by September 25 (1109 State Street) if you are serving food. For more information contact Craig Patterson, (270) 781-2490 Ext 205 / firstname.lastname@example.org. Best time to call is 8:00 a.m. – 9:30 a.m., Monday – Friday.
You agree to the following requirements when you submit this application:
Complete booth setup no later than 9 a.m.
Keep your booth open and staffed 9 a.m.- 6 p.m.
Do not bring a vehicle into the park site.
Apply for additional space if you need more than 10ft x 10ft. Displays must be appropriate, neat and conform to the space allotted.
Provide your own setup/displays such as tables, chairs, shelving, tents, easels etc. (ISO provides tables and chairs to their student organizations. If you are a member contact their office – www.wku.edu/iso)
Remain within your booth space. No roaming solicitation allowed, including on the sidewalk near your space.
Do not drive stakes into the ground. If you need to anchor your tent, bring sandbags.
Realize that—if the content of your booth is inadequately described, misrepresented on the application or deemed inappropriate for general audiences by festival staff—you will be not be allowed to set up or will be asked to leave. You will not receive a refund.
Do not call for boothspace locations, they will be provided at check-in.
Check-in at the information booth before beginning set up. You can check in from 6:00-9:00 p.m. Friday night. Saturday morning check in begins at 7:30 a.m.
Enter—and instruct your workers to enter—through the Participant Gate on College Street. You may submit the names of your workers for the guest list kept at this gate until Sept. 15. People whose names have not been added to the guest list by that deadline will be charged admission without exception.
Provide something for the festival Travel Guides, a collectible booklet given out at the information booth. Examples would be a stamp of a country’s flag, a sticker or writing something in another language.
Turn in your KY sales tax form after the event whether or not you sold anything.