Volunteers

We welcome anyone interested to join in the organization of our festival and appreciate the efforts of all who make the Bowling Green International Festival possible. Volunteer commitments range from providing ideas to being actively involved in many projects. Anyone is encouraged to participate at any level of commitment.
Anyone working a shift as a volunteer will not be charged admission to the festival.
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Planning meetings for 2009 will alternate between restaurants and potlucks at volunteers' houses. ALL of the restaurants are on the Bowling Green International Festival Restaurant Discount Card so bring your card & get 10% off your order!
Mark your calendar for:
  • Jan. 13, 6:30pm at Kim Mason's
  • February 10, 6:30pm at Taste of Europe
  • March 10, 6:30pm at Delphine Burton's
  • April 14, 6:30pm at Samarai
  • May 12, 6:30pm at Ronnie Jagger's
  • June 9, 6:30pm at Cambridge Market
  • July 14, 6:30pm at Jean Arnold's
  • August 11, 6:30pm at Susan Morris'
  • September 8, 6:30pm at Kim Mason's
  • & wrap up meeting October 13, 6:30pm at Kim Mason's

Volunteers may also be involved in the planning if they do not attend meetings by contacting Executive Director Kim Mason to discuss specific projects or areas of interest at

Volunteer Shifts Needed For Festival Day:

All positions have been filled. If you would still like to help, we are signing up some extras who will be placed as needed on site. Email linda.pickle@wku.edu with the time you would like to work. Standard shifts are:

7:30 am - 9:30 am
9:15 am - 12:15pm
12:00pm - 3:00 pm
2:45 pm - 5:45pm
5:30pm - 8:30pm

If you

would like to volunteer - find a OPEN SHIFT (one that has a number greater than 0 for "more needed" under the Open Shifts column) that interests you below then click here to sign up [Temporarily disabled as we refine our procedures for 2010].

[It can take some time to make individual confirmations. Please be patient. ]

Poster hanging: Marty Deputy Coordinator (Time to be announced - Tues. 22, 3pm
TIME
POSITIONS
 OPEN SHIFTS DUTIES
Afternoon time to be announced 3 volunteers 0 more needed Hanging posters from the student poster contest in the WC Courthouse. More Details

Friday Afternoon/Night Setup: Larry Caillouet Coordinators
TIME
POSITIONS
 OPEN SHIFTS DUTIES
3:00pm-6:00pm 4 volunteers 0 more needed Volunteers will rope off grounds, set up tents, stages
6:00 pm - 9:00 pm 8 volunteers 0 more needed Volunteers will load trailer to bring supplies from storage to the site and begin to set up the festival booth and activity areas. More Details

Festival Setup: Larry Caillouet
TIME
POSITIONS
 OPEN SHIFTS DUTIES
7:00 am - 10:00 am 8 volunteers 0 more needed Volunteers will finish what was not completed the night before and make sure everyone/everything is in the proper place. More Details
7:30 am - 10:30 am 8 volunteers 0 more needed

Volunteer Tent: Asst. to Monique Gooch & Linda Pickle, Volunteer Coordinators
TIME
POSITIONS
 OPEN SHIFTS DUTIES
7:00 am - 9:30 am 2 volunteers 0 more needed All volunteers check in at the volunteer booth where they are provided instruction. 2 volunteers manage the booth. More Details
9:15 am - 12:15 pm 2 volunteers 0 more needed
12:00pm - 3:00 pm 2 volunteers 0 more needed
2:45 pm - 5:45pm 2 volunteers 0 more needed
5:30pm - 8:30pm 2 volunteers 0 more needed

Information Booth: Asst. to Angela Jones, Participation Coordinator
TIME
POSITIONS
 OPEN SHIFTS DUTIES
7:00 am - 9:30 am 2 volunteers 0 more needed All festival participants check in at the information booth where they are provided instruction. Volunteers assist the Participation Coordinator. More Details
9:15 am - 12:15 pm 1 volunteer 0 more needed
12:00pm - 3:00 pm 1 volunteer 0 more needed
2:45 pm - 5:45pm 1 volunteer 0 more needed
5:30pm - 8:30pm 1 volunteer 0 more needed

Gate 1, 2 & 3 Admission Control: Monique Gooch & Linda Pickle, Volunteer Coordinators
TIME
POSITIONS
 OPEN SHIFTS DUTIES
8:00 am - 12:00 am 10 volunteers 0 more needed The admission control volunteers maintain the Gate by collecting admission fees, selling coupon cards & admitting participants. More Details
12:00 am - 3:00 pm 9 volunteers 0 more needed
3:00 pm - 7 pm 9 volunteers 0 more needed

Assistant to Larry Caillouet, Site Coordinator
TIME
POSITIONS
 OPEN SHIFTS DUTIES
7:30 am - 9:30 am 2 volunteers 0 more needed The Site Coordinator in charge of general setup is responsible for making sure festival booths and stages are set up in the appropriate locations. They also monitor such things as traffic in the site as well as trouble shoot any issues in these areas. Assistants help accomplish this. More Details
9:15 am - 12:15 pm 2 volunteers 0 more needed
12:00pm - 3:00 pm 2 volunteer 0 more needed
2:45 pm - 5:45pm 2 volunteer 0 more needed
5:30pm - 8:30pm 2 volunteers 0 more needed

Stage Management Diversity Stage:
TIME
POSITIONS
 OPEN SHIFTS DUTIES
10:45am - 1:45 pm 1 volunteer 0 more needed The stage manager makes sure the entertainers are provided with their equipment needs and acts are on schedule and introduced. Assistants help accomplish this. More Details
1:30 pm - 4:30 pm 1 volunteer 0 more needed

Stage Management World Stage: Armin Hasanagic
TIME
POSITIONS
 OPEN SHIFTS DUTIES
8:00 am - 11:00 am 1 volunteer 0 more needed The stage manager makes sure the entertainers are provided with their equipment needs and acts are on schedule and introduced. Assistants help accomplish this. More Details
10:45am - 1:45 pm 1 volunteer 0 more needed
1:30 pm - 4:30pm 1 volunteer 0 more needed
4:15pm - 7:15pm 1 volunteer 0 more needed

Merchandise Booth: Delphine Burton
TIME
POSITIONS
 OPEN SHIFTS DUTIES
7:30 am - 9:30 am 2 volunteers 0 more needed Volunteers at the merchandise booth sell festival fundrasing items such as tshirts, sodas, game tickets and coupon cards. More Details
9:15 am - 12:15pm 2 volunteers 0 more needed
12:00pm - 3:00 pm 2 volunteers 0 more needed
2:45 pm - 5:45pm 2 volunteers 0 more needed
5:30pm - 8:30pm 2 volunteers 0 more needed

Passport Booth: Mark Bitterling
TIME
POSITIONS
 OPEN SHIFTS DUTIES
7:30 am - 9:30 am 2 volunteers 0 more needed Volunteers at the passport booth hand out passport books, take photos of the participants and explain how the activity works. More Details
9:15 am - 12:15pm 2 volunteers 0 more needed
12:00pm - 3:00 pm 2 volunteers 0 more needed
2:45 pm - 5:45pm 2 volunteers 0 more needed
5:30pm - 8:30pm 2 volunteers 0 more needed

Beer Booth: Joe Jackson Coordinator
TIME
POSITIONS
 OPEN SHIFTS DUTIES
10:30 am - 1:30 pm 2 volunteer 0 more needed Volunteers at the beer booth check ids and sell beer. You must be over 21 and nightclub experience is preferred. More Details
1:15 pm - 4:15 pm 2 volunteer 0 more needed
4:00 pm - 7pm 2 volunteer 0 more needed

Hospitality: Jean Arnold, Hospitality Coordinator
TIME
POSITIONS
 OPEN SHIFTS DUTIES
7:00 am - 9:30 am 1 volunteers, 1 runner 0 more needed, 0 run Volunteers will greet guests, stock food supplies, check volunteer passes and keep the hospitality area clean. More Details
9:15 am - 12:15 pm 1 volunteers, 1 runner 0 more needed, 0 run
12:00pm - 3:00 pm 1 volunteers, 1 runner 0 more needed, 0 run
2:45 pm - 5:45pm 1 volunteers, 1 runner 0 more needed, 0 run
5:30pm - 8:30pm 1 volunteers, 1 runner 0 more needed, 0 run

Children's Activities Tent: Susan Morris Coordinator
TIME
POSITIONS
 OPEN SHIFTS DUTIES
7:00 am - 9:30 am 4 volunteers 0 more needed Volunteers will assist children with art activities, restock materials and keep the area picked up. More Details
9:15 am - 12:15 pm 16 volunteers 0 more needed
12:00pm - 3:00 pm 16 volunteers 0 more needed
2:45 pm - 5:45pm 16 volunteers 0 more needed
5:30pm - 8:30pm 8 volunteers 0 more needed

Festival Teardown: Larry Caillouet, Site Supervisor
TIME
POSITIONS
 OPEN SHIFTS DUTIES
7:00 pm - 10:00 pm 16 volunteers 13 more needed Volunteers will tear down and help clean up festival booth areas and return the site to its former state after the festival. More Details

Site Maintanence: Bud Fox, supervisor (filled by the Connexion)
TIME
POSITIONS
 OPEN SHIFTS DUTIES
9:30 am - 12:30 pm 4 volunteers 0 more needed Volunteers will empty trash cans and keep the site picked up throughout the day. More Details
12:15 pm - 3:15 pm 4 volunteers 0 more needed
3:00 pm - 6:00 pm 4 volunteers 0 more needed
5:45 pm - 8:45 pm 8 volunteers 0 more needed
Festival Site Diagram

All vendors, performers and volunteers should enter the site at the Gate by the large parking lot on the State Street side of the park (top left on this diagram).

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Festival Merchandise Store

To participate fill out our online application [Temporarily disabled as we refine our procedures for 2010].

Bowling Green International Festival
P.O. Box 50996, Bowling Green, KY 42102-4296 • ph/fax 270-904-6339

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Make a donation to the festival using our: Facebook Cause Page | Myspace Cause Page

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Design by Kim Mason Design.