Sound & Site Bid for the Bowling Green International Festival

2011 Sound & Site Equipment Bid & Contract

Bids are accepted year round and will be retained for future reference. You may apply for any portion of our sound and site needs by checking the applicable boxes in each section below. Our festival continues rain or shine unless deemed hazardous by the Board of Directors. Contracted companies are responsible for any items needed to weather proof their equipment.
The first two parking spaces in each lot are reserved for our staging company.
Applications that are not specific regarding fee requirements will be discarded.

The Bowling Green International Festival is a one day event on
September 24, 2011 from 9AM-7PM on Circus Square Park in Bowling Green, Ky.
Expected attendance is from 10,000 - 15,000.

CONTACT INFORMATION:

Contact Name: Group Name:

Address:
City: State: Zip:

Phone (day) (night)

Email: Website:

Sound/Stage Equipment | Site Equipment | Additional Equipment | Agreement/Signature

Sound/Stage Equipment: Check all that you can provide. Sound should be maintained so as not to interfere with other stages and booth areas. Equipment should also be accompanied by adequate cords and other accessories to run equipment and for backup.

Stage 1 (Diversity Stage):

24' x 20' stage (preferred height 4' or more)
CD Player
Mixing console (min req: 36 channels, 4 separate monitor mixes; reverb, delay effects)
Adequate amplification & speaker system for 40'x60' area
7 Frontline monitors, drum monitor
8-12 microphones & stands (mix of vocal, instrument, drum)
100 ft audio snake
DI Boxes
Extension cords
2-3 crew members
2 towers to support back drop (banner/flags)

Stage 2 (Heritage Stage):

20' x 16' stage (preferred height 4' or more)
CD Player
Mixing console (min req:16 channels, 4 separate monitor mixes; reverb, delay effects)
Adequate amplification & speaker system for 40'x60' area
4 frontline monitors
6-8 microphones & stands (mix of vocal, instrument)
100 ft audio snake
DI Boxes
Extension cords
2-3 crew members
2 towers to support back drop (banner/flags)

Stage 3 (World Stage):

16' x 12' stage (preferred height 2' or less)

CD Player

Mixing console (minimum requirements:8 channels, 1 monitor mix)

Adequate amplification & speaker system for 40'x60' area

4 microphones & stands

100 ft audio snake

DI Boxes

Extension cords

1-2 crew members

2 towers to support back drop (banner/flags)

Sound Bid Amount:

Total value of all items checked above: $
(-) Total value of any donation: $ (see sponsorship section for promotional considerations associated with donation levels).
(=) Total cash fee for all items checked above: $

List any additional comments or alternative packages you wish to tell us about:

Site Equipment: Check all equipment you can provide

400 chairs
100 8 ft banquet tables
4 regular port a pots w/ cleaning twice during day
1 handicap port a pots w/ cleaning twice during day
2 handwashing stations
20 small rolling garbage bins, 2 large dumpsters

Site Bid Amount:

Total value of all items checked above: $
(-) Total value of any donation: $ (see sponsorship section for promotional considerations associated with donation levels).
(=) Total cash fee for all items checked above: $

List any additional comments or alternative packages you wish to tell us about:

Additional Equipment: Describe any equipment you feel would enhance our event, including but not limited to coverings for our stages.

Additonal Equipment Bid Amount:

Total value of all items checked above: $
(-) Total value of any donation: $ (see sponsorship section for promotional considerations associated with donation levels).
(=) Total cash fee for all items checked above: $

Agreement: Type your name in the space below.

I, agree to provide the equipment and services selected above for the price stated during the time period described.

If you have questions or need additional information email
www.BGInternationalfest.com