Internationally Themed Merchandise Boothspace Application & Contract
Print a copy of this form to retain for your reference before clicking submit.
This application is for foreign culture merchandise. Other types of merchandise must use the Special Interest application.
PARTICIPATION DEADLINES:
There is NOT A DEADLINE to apply for booth space.
GENERAL REQUIREMENTS: This section applies to all booths of any type.
Fees:
If you are a business or professional vendor your fee is $115 for first 10 x 10 space and $65 each additional 10x10.
If you are a nonprofit, school, or a local individual who does not sell at more than 3 events per year and does not have a business that sells similar items your fee is $65 for first 10 x 10 space and $40 each additional 10x10
Do not plan any type of booth if you can not keep your booth operational from 9AM to 7PM
Booth space is 10ft x 10ft . All exhibitors are responsible for providing their own setup/displays such as tables, chairs, shelving, tents, easels etc. Displays must be appropriate, neat and conform to the space allotted.
No staking allowed to prevent damage to the sprinkler system in the park.
There are a limited number of electrical outlets available at a cost of $25 per two 110 outlets or $50 per 220 outlet. Electric fees are not included in free boothspaces. Do not request electricity for radios or other equipment that can be battery operated. If you plug in items not requested here they will be removed. Electric requirements must be made in advance and cannot be dropped after September 15.
Booth workers are encouraged to dress in appropriate festive or traditional attire for the culture they represent.
Demonstrations and activities are encouraged and will draw people to your booth. Recorded music must be kept at a moderate volume, must not interfer with other booths or stages and must be described on this application.
Participants will be turned away, without refund if the content of their booth was inadequately described or misrepresented on the application or inappropriate for general audiences.
Booth locations will be provided at checkin. Do not call for this information.
All vendors, performers and volunteers should be stamped for admission at the gate by the big parking lot on the State Street side of the park.
SETUP/TEARDOWN RESTRICTIONS:
Booths must be set up no later than 9AM and dismantled no earlier than 7PM.
You must check in at the information booth before beginning set up.
You can check in from 6-9pm Friday night. Saturday morning check in begins at 7:30AM.
Upon check in at the information booth, you will receive your booth number and general information.
CONTACT INFORMATION:
Contact Name: Group, Organization or Business:
Address: City: State: Zip:
Phone (day) (night)
Email: Website:
What culture are you representing?
My booth is primarily authentic foreign merchandise such as
Check which applies to you:
If yes, and you are a business or professional vendor your fee is $115 for first 10 x 10 space and $65 each additional 10x10.
If you are a nonprofit, school, or a local individual who does not sell at more than 3 events per year and does not have a business that sells similar items your fee is $65 for first 10 x 10 space and $40 each additional 10x10
If you are applying for the nonprofit rate which applies to you?
Nonprofit Organization - provide your ID#
School - list school name
I certify that I am a local individual who does not sell at more than 3 events per year and I do not have a business that sells similar items - enter name
Choose the type of setup you will use.
Do you need electricity? * Note electric fees are not waived for free booths. Electricity requests can not be dropped after September 15.
No power strips are permited. Limit one appliance per outlet. List the appliance for each outlet you will be using:
Will you have recorded music or video at your booth? *Note: sound/activity at your booth must not interfere with other booths or stages.
Will you have demonstrations/performances at your booth? *Note: sound/activity at your booth must not interfere with other booths or stages. Special areas are available for groups who will have loud or large demonstrations/performances at their booths and stage time is available.
List any additional information or requests::
Anyone entering the festival grounds after 8:30 a.m. will be charged admission unless their NAME is on the guest list. 4 people per booth can be listed BY NAME for free admission. Additional guests can be requested here. Write the first and last name of each person you would like included on the guest list
- you do not have to list workers entering with you before 8:30 a.m Additional names not provided before September 15 will have to pay $3 admission (unless 12 or younger):
SUMMARY: Sign the following agreement to complete your application.
I, do hereby certify that my booth fits all the requirements for the type of booth I selected.
I would like 10x10 ft spaces.
My total fees will be $. (booth fee plus any additional fee such as electricity access.)
Check each statement that you agree to. All must be checked for you application to be approved.
I agree that someone will run my booth from 9AM-7PM
I understand that if I have signed up for any booth other than Special Interest and my booth does not meet the theme and requirements I will have to pay the fee for a Special Interest booth or leave the festival
I understand that no tables or chairs will be provided
I agree to properly check in by 9AM and properly check out after 7PM
I agree to follow all the guidelines outlined in this application for the type of booth I plan.
If you agree to all application terms type your name here.
Print a copy of this form to retain for your reference before clicking submit.
Your application will not be considered complete and a reservation will not be made for you until payment is received. Send your check to The BG International Festival, PO Box 50996, Bowling Green KY 42102-4296 .
Submit your application
Bowling Green International Festival
P.O. Box 50996, Bowling Green, KY 42102-4296 • 270-904-6339
