Cultural Display or Free Activity Application & Contract
Print a copy of this form to retain for your reference before clicking submit.
This application is for cultural displays and free foreign culture activities. Any other type of activities or displays (including those representing nonprofits or services that target our foreign born community) should use the Special Interest application*.

PARTICIPATION DEADLINES:

  • There is not a deadline for this type of booth. Exhibitors will be chosen and assigned booth space on a first come, first serve basis.

GENERAL REQUIREMENTS:

  • There are no booth fees for Cultural Displays or Activity Booths whether they are created by individuals, businesses or nonprofit organizations.

  • You may include any information you wish about your organization with your display but the majority of space on at least one table should focus on a foreign culture or a free activity related to a foreign culture. Booths targeting foreign born populations for sales or services are NOT considered cultural displays.
  • If you wish to sell anything, raise funds other than by a collection jar or have a general display about your organization, or have an activity not related to foreign culture, this is not the correct application - you should apply for a booth using the appropriate application.

  • Do not apply for a booth if you can not keep it operational from 9AM to 7PM.
  • Booth space is 10ft x 10ft . All exhibitors are responsible for providing their own setup/displays such as tables, chairs, shelving, tents, easels etc. Displays must be appropriate, neat and conform to the space allotted.
  • No staking allowed to prevent damage to the sprinkler system in the park.
  • There are a limited number of electrical outlets available at a cost of $25 per two 110 outlets or $50 per 220 outlet. Electric fees are not included in free boothspaces. Do not request electricity for radios or other equipment that can be battery operated. If you plug in items not requested here they will be removed. Electric requirements must be made in advance and cannot be dropped after September 15.
  • Booth workers are encouraged to dress in appropriate festive or traditional attire for the culture they represent.
  • Demonstrations and activities are encouraged and will draw people to your booth. Recorded or live music must be kept at a moderate volume, must not interfer with other booths or stages and must be described on this application.
  • Participants will be turned away, without refund if the content of their booth was inadequately described or misrepresented on the application or inappropriate for general audiences.
  • Booth locations will be provided at checkin. Do not call for this information.
  • SETUP/TEARDOWN RESTRICTIONS:
  • Booths must be set up no later than 9AM and dismantled no earlier than 7PM.
  • You must check in at the information booth before beginning set up.
  • You can check in from 6-9pm Friday night. Saturday morning check in begins at 7:30AM.
  • Upon check in at the information booth, you will receive your booth number and general information.

CONTACT INFORMATION: This section applies to participation of any type.

Contact Name: Group, Organization or Business:

Address: City: State: Zip:

Phone (day) (night)

Email: Website:

What culture are you representing?

Describe what you will feature at your booth.

Do you need electricity? * Note electric fees are not waived for free booths. Electricity requests can not be dropped after September 15.

  • No power strips are permited. Limit one appliance per outlet. List the appliance for each outlet you will be using:

Will you have recorded music or video at your booth? *Note: sound/activity at your booth must not interfere with other booths or stages.

Will you have demonstrations/performances at your booth? *Note: sound/activity at your booth must not interfere with other booths or stages. Special areas are available for groups who will have loud or large demonstrations/performances at their booths and stage time is available.

Choose the type of setup you will use.

List any additional information or requests::

Anyone entering the festival grounds after 8:30 a.m. will be charged admission unless their NAME is on the guest list. 4 people per booth can be listed BY NAME for free admission. Additional guests can be requested here. Write the first and last name of each person you would like included on the guest list - you do not have to list workers entering with you before 8:30 a.m. Additional names not provided before September 15 will have to pay $3 admission (unless 12 or younger):

SUMMARY: Sign the following agreement to complete your application.
I, do hereby certify that my booth fits all the requirements for the type of booth I selected.
I would like 10x10 ft spaces.
My total electric fees will be $.

Check each statement that you agree to. All must be checked for you application to be approved.

  • I agree that someone will run my booth from 9AM-7PM
  • I understand that if I have signed up for any booth other than Special Interest and my booth does not meet the theme and requirements I will have to pay the fee for a Special Interest booth or leave the festival
  • I understand that no tables or chairs will be provided
  • I agree to properly check in by 9AM and properly check out after 7PM
  • I agree to follow all the guidelines outlined in this application for the type of booth I plan.
  • If you agree to all application terms type your name here.

Print a copy of this form to retain for your reference before clicking submit.

If you owe a fee, send your check to The BG International Festival, PO Box 50996, Bowling Green KY 42102-4296 .

Submit your application.


Bowling Green International Festival
P.O. Box 50996, Bowling Green, KY 42102-4296 • 270-904-6339


Design by Kim Mason.