Country Passport table application for the Bowling Green International Festival

Country Passport Table Application & Contract
Print a copy of this form to retain for your reference before clicking submit.

Flags are assigned on a first come basis. Only one booth per flag. You may choose the official flag of any current country; Countries or regions from the past will be considered. If your choice has been taken or you have missed the deadline you can still do your booth as a cultural display by clicking here.

PARTICIPATION DEADLINES:

To be included in the passport books, applications must be received by September 9.

GENERAL REQUIREMENTS:

There are no booth fees for Country Passport Tables whether they are created by individuals, businesses or nonprofit organizations.
Do not apply for a booth if you can not keep it operational from 9AM to 7PM. This is particularly important for Country Passport Tables as passports can not be completed if a country is missing. Anyone leaving early will not be included in future passport books.
At checkin you will be provided with an 8x10 laminated flag and matching stamps for the passport book. Return them to the information booth by the fountain after the festival is over.
Boothspace is 10ft x 10ft. You will be provided with an 8ft. table and 2 chairs for your Country Passport Table. Return them to the information booth by the fountain after the festival is over. You must provide all other materials for your display. Displays must be appropriate, neat and conform to the space allotted.
You may include any information you wish about your organization with your Country Passport Table but the majority of space on the table provided should focus on your country (you may use additional tables). No money may change hands, with the exception of a donation jar. If you wish to raise money in other ways or sell anything you must apply for a separate booth next to your display using the appropriate application.

No staking is allowed to prevent damage to the sprinkler system in the park.

There are a limited number of electrical outlets available at a cost of $25 per two 110 outlets or $50 per 220 outlet. Electric fees are not included in free boothspaces. Do not request electricity for radios or other equipment that can be battery operated. If you plug in items not requested here they will be removed. Electric requirements must be made in advance and cannot be dropped after September 15.
Booth workers are encouraged to dress in appropriate festive or traditional attire for the culture they represent.
Demonstrations and activities are encouraged and will draw people to your booth. Recorded or live music must be kept at a moderate volume, must not interfer with other booths or stages and must be described on this application.
Participants will be turned away, without refund if the content of their booth was inadequately described or misrepresented on the application or inappropriate for general audiences.
Final booth locations will be provided at checkin. Do not call for this information.

SETUP/TEARDOWN RESTRICTIONS:

Booths must be set up no later than 9AM and dismantled no earlier than 7PM.

You must check in at the information booth before beginning set up. You can check in from 6-9pm Friday night. Saturday morning check in begins at 7:30AM.
Upon check in at the information booth, you will receive your booth number and general information.
Return passport flag signs to the information booth before leaving.

Passport Display Requirements:

You must display a map of your country. Include the names of bordering countries. Identify the capitol with a star and other important cities with dots.
Your display must include: Population, Size of the country, Climate, Major religions, Major languages spoken, Currency Type, Major exports. Information in the passports is from CIA World Fact Book at www.cia.gov/publications/factbook.
Include an interesting fact about etiquette, taboos or tradition from your country.
Include a recipe from your country.
Include a traditional holiday or celebration in your display.
Feel free to be creative and include whatever additional elements you wish in your display.

CONTACT INFORMATION: This section applies to participation of any type.

Contact Name: Group, Organization or Business:

Address: City: State: Zip:

Phone (day) (night)

Email: Website:

I am interested in being chosen to create a country display and passing out flag stamps for the country to be included in the passport book. Note: Flag stamps are provided. Only one booth per country will be provided stamps and a flag for display.

If you want to request a flag for something other than current country flags as listed in the CIA World Fact Book (such as a country from the past) describe it here:

Choose the type of setup you will use.

Describe anything your booth will include besides those related to your choosen country.

Do you need electricity? * Note electric fees are not waived for free booths. Electricity requests can not be dropped after September 15.

Power strips are NOT permited. Limit one appliance per plug. List the appliance for each outlet you will be using:

Will you have recorded music or video at your booth? *Note: sound/activity at your booth must not interfere with other booths or stages.

Will you have demonstrations/performances at your booth? *Note: sound/activity at your booth must not interfere with other booths or stages. Special areas are available for groups who will have loud or large demonstrations/performances and stage time is available.

List any additional information or requests::

Anyone entering the festival grounds after 8:30 a.m. will be charged admission unless their NAME is on the guest list. 4 people per booth can be listed BY NAME for free admission. Additional guests can be requested here. Write the first and last name of each person you would like included on the guest list - you do not have to list workers entering with you before 8:30 a.m. Additional names not provided before September 15 will have to pay $3 admission (unless 12 or younger):

SUMMARY: Sign the following agreement to complete your application.
I, do hereby certify that my booth fits all the requirements for the type of booth I selected.
I would like 10x10 ft spaces.
My electric fee will be $.

Check each statement that you agree to. All must be checked for you application to be approved.

I agree that someone will run my booth from 9AM-7PM
I understand that if I have signed up for any booth other than Special Interest and my booth does not meet the theme and requirements I will have to pay the fee for a Special Interest booth or leave the festival
I agree to properly check in by 9AM and properly check out after 7PM
I agree to return any festival property including flag signs and other displays
I agree to follow all the guidelines outlined in this application for the type of booth I plan.
If you agree to all application terms type your name here.

Print a copy of this form to retain for your reference before clicking submit.

If you owe a fee, send your check to The BG International Festival, PO Box 50996, Bowling Green KY 42102-4296 .