ISSS Student Boothspace application for the Bowling Green International Festival

ISSS Students Boothspace Application & Contract
Print a copy of this form to retain for your reference before clicking submit.
This application is for students under ISSS, all others, including other WKU students and organizations should use the regular applications.

PARTICIPATION DEADLINES:

There is NOT A DEADLINE to apply for booth space except for Country Passport Displays which are due by Sept. 9. You can still do a cultural display for any country even if the one you choose is not available to be a Country Passport Display but only one booth is given stamps for each country in our passport books.
There is a deadline to get tables and chairs from ISSS. You must reserve a table and chairs from ISSS by September 6. If you haven't reserved them by Sept. 6 you will have to bring your own tables and chairs.
There are no fees for your booths - they have been paid in advance by ISSS.
If you would like to perform on a stage you must fill out our performers application here. To be included submit your application as soon as possible.

GENERAL REQUIREMENTS:

Your booth must be open from 9AM to 7PM
Booth space is 10ft x 10ft. If you need more room you may apply for a second boothspace. All exhibitors are responsible for providing their own setup/displays such as tables, chairs, shelving, tents, easels etc. Displays must be appropriate, neat and conform to the space allotted. ISSS will provide you with tables and chairs if you reserve them by Sept. 6.

To prevent damage to the sprinkler system - no staking allowed.

There are a limited number of electrical outlets available. Do not request electricity for radios or other equipment that can be battery operated. If you plug in items not requested here they will be unplugged as there will not be enough for everyone who requested electricity.
Booth workers are encouraged to dress in appropriate festive or traditional attire for the culture they represent.
Demonstrations and activities are encouraged and will draw people to your booth. Recorded music must be kept at a moderate volume, must not interfer with other booths or stages and must be described on this application.
The content of your booth must be appropriate for general audiences.
Booth locations will be provided at checkin. ISSS will checkin for all students and help you find your space. All ISSS spaces are at the College St. end of the Big Lawn on our map which can be found at the bottom of the boothspace section of the website.
All vendors, performers and volunteers should be stamped for admission at the volunteer gate by the big parking lot on the State Street side of the park (see same map).
Booths with food, unless it is prepackaged and will not spoil such as boxed goods or baked goods, must contact the Health Department for a temporary license. Health Department regulations must be followed or you will not pass their onsight inspections. They have a fee but yours will be waived if you tell them you are with WKU's ISSS students.

SETUP/TEARDOWN RESTRICTIONS:

Booths must be set up no later than 9AM and dismantled no earlier than 7PM.

Saturday morning check in begins at 7:30AM.

CONTACT INFORMATION:

Contact Name: Group or Organization

Address: City: State: Zip:

Phone (day) (night)

Email: Website:

What foreign culture are you representing?

Describe the booth you plan, include whether you will have food, merchandise, cultural displays or activities:

Boothspace is 10x10 ft. If you need more room you can have it. How many 10 x 10 ft spaces will you need to include everything you wish to have in your booth?

PASSPORT COUNTRY DISPLAYS: I am interested in being chosen to create a country display and passing out flag stamps for the country to be included in the passport book. Note: Flag stamps are provided. Only one booth per country will be provided stamps and a flag for display. Must apply before September 9.
If you want to request a flag for something other than current country flags as listed in the CIA World Fact Book (such as a country from the past) describe it here:

Check here if you would like to perform on a stage.

How much time will you need for your performance?
How many times would you like to perform during the day?
Describe the performance you plan

Do you need electricity?

No power strips are permited. Limit one appliance per outlet. List the appliance for each outlet you will be using:

Will you have recorded music or video at your booth? *Note: sound/activity at your booth must not interfere with other booths or stages.

Will you have demonstrations/performances at your booth? *Special areas are available for groups who will have loud or large demonstrations/performances at their booths and stage time is available.

Choose the type of setup you will use.

ISSS will order tables & chairs if you request them by Sept. 6. Kaushal will confirm your request. If you are unable to reserve them in time you will need to bring your own.

How many Tabless would you like to reserve?
How many Chairs would you like to reserve?

List any additional information or requests::

Anyone entering the festival grounds after 9 a.m. will be charged admission unless their NAME is on the guest list. 4 people per booth can be listed BY NAME for free admission. Additional guests can be requested here. Write the first and last name of each person you would like included on the guest list - you do not have to list workers entering with you before 9 a.m. Additional names not provided before September 15 will have to pay $3 admission (unless 12 or younger):

SUMMARY: Sign the following agreement to complete your application.
I, do hereby certify that my booth fits all the requirements for the type of booth I selected.

Check each statement that you agree to. All must be checked for you application to be approved.

I agree that someone will run my booth from 9AM-7PM
I understand that no tables or chairs will be provided by the festival (though I may reserve them with ISSS by Sept. 6).
I agree to stay set up until 7PM
I agree to follow all the guidelines outlined in this application.
If you agree to all application terms type your name here.

Print a copy of this form to retain for your reference before clicking submit.

Be sure you have read and understand the Health Department Requirements if you are doing food.

Submit your application by clicking below.